Every employee file complete, without paper.
Identity, work permit, bank details, contracts and documents: each person’s whole file in one place, with an alert before a permit expires.
Sofia Bernard
Employee file · Floor manager
Identity
- ID documentVerified
- Work permit BExpires in 28 days
- AHV number756.••••.••••.12
- Bank detailsIBAN verified
Documents
- Employment contractSigned on 2 Sept
- House rulesSigned
- Training certificateTo sign
A verified identity
The AHV number and the IBAN are checked as they are entered. A mistake is flagged straight away.
Permits under control
For foreign staff, the work permit and its expiry are tracked, with an alert 30 days before.
Private or shared documents
Each document is filed in the record, visible to the employee or reserved for HR. Word and Excel files keep their versions.
Arrivals and departures
Newcomers receive their department’s documents to read and approve. When they leave, former employees keep six months of access to their file.
Questions
Who can see the documents?
Each company sees only its own, and each person only what their role allows. Private documents stay reserved for HR.
What happens when an employee leaves?
Their access stops, but they keep six months to view their file and documents. The file is kept for ten years.
Can the employee correct their details?
Yes. They suggest the correction from their space, and you approve it.
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